If you’re planning a new board or managing an existing one, it’s essential to establish a clear procedure. This article provides general guidelines for board meeting procedures that aid in organizing meetings efficiently and make sure that board meeting procedures all important points are discussed.
Board members should study the documents for the board in advance and ask questions. This is an important step to ensure that meetings are on time and on target. If you allow members to ask questions that have answers in the board package they’ll slow the meeting and allow less time to discuss the important agenda items. Members must also be prepared to disclose any potential conflicts of interest that could affect the discussion.
The chair of the board opens the meeting with a recap of the purpose for the meeting, as well as highlights from the pre-meeting phone calls and board pack. This helps to orient the attendees and draw them into the discussions.
When a motion has been proposed, the board members debate the subject in accordance with strict guidelines regarding who is allowed to speak and the duration of their speeches. This ensures that all views are equally weighted and the board can reach a consensus. It is important to respect the other members by not interrupting or criticizing them directly during debates.
After the discussion after the discussion, the board votes on the motions, and decides on the action to take. The secretary of the company writes up the minutes of the board’s meeting and sends the minutes to all participants. The minutes can be approved at the next board meeting, or altered if necessary.
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