A video conference enables members of remote boards to view each other even on different kinds of devices. Nonprofits can choose among a range of low-cost or free video conferencing platforms for their meetings, including Zoom, GoToMeeting, WebEx and Google Meet. Nonprofits may also choose to utilize a board management software that has a meeting interface that allows remote participation without leaving the platform.
The ability to see the faces of participants can lead to more interactive and participative meetings. To ensure that everyone is heard the chair should call on board members who aren’t yet to speak and limit the number of speakers at once. This ensures that the discussion doesn’t become focused on a single person and helps ensure a balanced decision-making process. To cut down on background noise participants should turn off their phones and use the mute button when they aren’t talking.
Certain directors may be uneasy with a virtual meeting space and are hesitant to speak out which reduces their involvement and the effectiveness of the meeting. This can be addressed with an easy-to use meeting interface, a training session that www.board-room.blog/best-data-rooms-for-secure-and-affordable-file-storage/ teaches attendees about the software, and letting participants to practice prior to the meeting. The board can also create an agenda that is strict and has time limits for each item. This will ensure that the meeting runs smoothly and that the desired outcome is achieved. Board members can highlight and take notes on documents that are digital to enhance their involvement and speed up the meetings. They can share their notes with other members to facilitate collaboration and enhance the quality of their minutes.
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